Ayrshire Advanced Drivers Privacy Policy

Last Updated: Apr 2024

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Our contact details 

Name: Ayrshire Advanced Drivers (RoSPA Advanced Drivers and Riders - Ayrshire Drivers)

Phone Number: 07790675166

E-mail: ayrshireadvanceddrivers@gmail.com

 

The type of personal information we collect 

We currently collect and process the following information:

• Personal identifiers, contacts and characteristics (for example, name and contact details)

• Membership Type

• Information necessary to administer and deliver our services – for example, availability for training, information about your driving and riding and aspects you would like help with, event bookings, and information we need to respond to your enquiries;

• Technical information automatically collected during use of webpages and online services – see Cookie Policy;

 

How we get the personal information and why we have it

Most of the personal information we process is provided to us directly by you for one of the following reasons:

• Joining and administering your membership;

• Undertaking or delivering training;

• Receiving advice and responses to enquiries;

• Participating in events and other group activities;

• Staying informed of our news, events and services.

We also receive personal information indirectly, from the following sources in the following scenarios:

• Information created as part of using or delivering our services – for example, Tutors need to make notes about your driving or riding in order to provide you with feedback and relevant training;

• Technical information automatically collected during use of webpages and online services – see Cookie Policy below.

We use the information that you have given us in order to:

• Administer memberships, including processing membership fees;

• Arrange and enable participation in events and other group activities;

• Plan and coordinate our services;

• Provide relevant training, advice and responses to your enquiries;

• Keep you informed of RoSPA Advanced Drivers and Riders - Ayrshire Drivers news, events and services;

• Follow guidance of, and comply with, governmental and regulatory bodies.

We may share this information with:

• Other organisations who provide services to us – for example, suppliers of hosting and storage, printing, IT software and tools that we use for administration and communication purposes, and maintenance and support of these;

• Organisations involved in delivering events and other group activities.

Under the UK General Data Protection Regulation (UK GDPR), the lawful bases we rely on for processing this information are:

• Your consent. You are able to remove your consent at any time.

​You can do this by contacting us at ayrshireadvanceddrivers@gmail.com

• We have a legal obligation.

• Your consent for optional services and benefits – such as social media or contributing content to our publications.

• We have a legitimate interest.

 

How we store your personal information 

Your information is securely stored. 

We keep Membership information, training status and other information necessary to administer and deliver our services – no longer than 12 months after membership expiry; or legal obligation fulfilled, whichever is the latter. We may then dispose your information by deleting digital records and destroying paper records.

 

Technical information automatically collected during use of webpages and online services – see Cookie Policy;

 

Any other information you choose to share or publish will remain shared or published as per the policy and options of the channel or publication, and the choices that you make on these, and so could be held indefinitely. For example, some social media channels will provide self-service options to edit or delete information you have shared.

 

However, due to its nature, printed content such as items in newsletters cannot be deleted once published. Please ensure you are satisfied with the policy and options available before sharing via any given channel or publication.

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As a voluntary organisation without an office, our processing involves a combination of third party online tools, storage and email accounts, and some use of volunteers’ own equipment, such as mobile phones, notebooks, and computers and printers at home.

 

Your data protection rights

Under data protection law, you have rights including:

Your right of access - You have the right to ask us for copies of your personal information. 

Your right to rectification - You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete. 

Your right to erasure - You have the right to ask us to erase your personal information in certain circumstances. 

Your right to restriction of processing - You have the right to ask us to restrict the processing of your personal information in certain circumstances. 

Your right to object to processing - You have the the right to object to the processing of your personal information in certain circumstances.

Your right to data portability - You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances.

You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you.

 

Please contact us at ayrshireadvanceddrivers@gmail.com or 07790675166  if you wish to make a request.

 

We reserve the right to modify this privacy policy at any time, so please review it frequently. Changes and clarifications will take effect immediately upon their posting on the website. If we make material changes to this policy we will notify you here that it has been updated, so that you are aware of what information we collect, how we use it, and under what circumstances, if any, we use and/or disclose it.

 

How to complain

If you have any concerns about our use of your personal information, you can make a complaint to us at

Ayrshire Advanced Drivers (RoSPA Advanced Drivers and Riders - Ayrshire Drivers)

ayrshireadvanceddrivers@gmail.com

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You can also complain to the ICO if you are unhappy with how we have used your data.

The ICO’s address:            

Information Commissioner’s Office

Wycliffe House

Water Lane

Wilmslow

Cheshire

SK9 5AF

 

Helpline number: 0303 123 1113

ICO website: https://www.ico.org.uk